Florida Contractor’s Responsibility to Keep Business Records up to Date

1. Florida contractors registered under Chapter 489 must maintain complete business and financial records for the previous 3 years.
2. The required records include minutes of corporate meetings, business contacts, telephone records, insurance policies, letters of complaint, notices from government entities, bank statements, canceled checks, and financial statements.
3. Contractors are also required to maintain all other business and financial records created in the regular course of business, which may include project documents.
4. Premature disposal of business records can lead to adverse jury instructions and discipline on the construction license. 1. Florida contractors are required to notify the department of their current mailing address and phone number in writing.
2. If the mailing address is different from the physical address, the contractor must also provide the physical address.
3. Failure to notify the department of a change of address or phone number is a violation of Section 489.124 and can result in disciplinary action.
4. Contractors are responsible for retaining proof of notifying the department of their current address.
5. Failure to notify the department can result in a loss of additional rights.
6. Service by regular mail to the contractor’s address of record is considered adequate and sufficient notice for official communication from the board or department.
7. Maintaining the correct address with the department is crucial.

https://www.jimersonfirm.com/blog/2018/04/florida-contractors-maintain-business-records/