– Condo associations in Florida must now allow members to use portable devices for electronic copies of official records, without charging them for making scans and copies.
– Unit owners in condo associations can request to have their telephone number excluded from the community directory, and the association must comply.
– HOA official records must now be maintained for 7 years and stored within 45 miles of the community or within the county in which the association is located. Additionally, HOAs can now maintain their official records electronically, with printouts available upon request. 1. The 2013 amendments to Florida’s statutes reduced the amount associations can charge for copying records for its members from 50 cents per page to 25 cents per page.
2. Associations may not charge more than $20 per hour for personnel costs for retrieving and copying records, and that charge can only be assessed if the time to retrieve and copy records is greater than 30 minutes.
3. Florida’s associations should revise their internal policies and procedures and, if needed, amend their declarations to ensure compliance with the law and avoid fines and damages.
https://www.jimersonfirm.com/blog/2013/09/amendments-to-the-2013-florida-statutes-affecting-condo-and-hoa-official-records-keeping-and-maintenance/
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